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Faculty

Faculty

NOTE: The Office of Summer & Winter Programs is no longer involved in the adjunct faculty contract processing. Please send all your inquiries either to Human Resources or to Payroll.

If a school/department is trying to create a contract in Taleo and needs assistance, please contact Human Resources.

Schools/departments/faculty should follow the payment schedule provided by the Payroll Office.
Please contact Payroll for any questions.

Faculty Contract Process

This site has been created to provide you with accurate and up to date information on topics regarding summer session. We will continue to update this site with more information as it becomes available. If you have any questions, please do not hesitate to contact Human Resources at hr@tcnj.edu.

Faculty Contracts will be entered by the Academic Departments/Schools within Taleo and issued through schools/departments starting as soon as possible. Faculty should sign their course contract(s) through Taleo, which will automatically notify Human Resources. This does not include graduate or undergraduate overseas courses, CALC, EOF, and other special summer programs.

With the exception of contracts for late course additions, schools/departments/faculty should follow the payroll schedule in order to ensure timely systems access and course payment. Please direct your questions or concerns to Payroll at payroll@tcnj.edu relating to payment.

Summer Programs Advertising

Our office has been actively promoting the Summer Session (along with the Winter Session) to both TCNJ and visiting students at other universities through newspaper and online advertising. We maintain an active presence on our social media pages and attend Admissions and other campus events in order to promote our programs.  In the past, some instructors have asked for lists or rosters of students who have placed the instructor’s course in their PAWS shopping carts but have not yet registered. Instructors have reached out to these students to encourage enrollment. If you would like to request a shopping cart roster, please send an email to summer@tcnj.edu with your course name and number and we will gladly send you an Excel file with this information. As always, we encourage faculty members to self-promote your own summer courses through emails to student listservs or other means.

Summer Scheduling Grids

Information regarding summer scheduling as well as course grids can be accessed here: http://recreg.tcnj.edu/calendarsandschedules/.

Low-Enrolled Course Notification Process

Deans and Assistant Deans will be sent an email with a list of low-enrolled courses at least 2 weeks prior to a session start date. This will show courses with enrollment of less than 8. If enrollment reaches 8 or more by the response date, then the course can run at full FWH. If the course remains low-enrolled, the school dean maintains discretion to run courses with fewer than 8 enrolled. Please note that courses containing travel components may necessitate earlier cancellation dates. For travel courses arranged through the Center for Global Engagement, please consult CGE for cancellation dates and processes.

Session Email Notification Sent Response from School Needed No Later Than
Session 1 (Formerly Maymester) & any S courses in this time frame  May 3, 2021 May 10, 2021
Session 2 (Formerly Session A) & any S courses in this time frame  May 25, 2021  June 1, 2021
Session 3 (Formerly Session B) & any S courses in this time frame  June 28, 2021 July 5, 2021

*Blended and online courses are now scheduled within regular sessions and will follow those timelines accordingly.

Class Audit

Faculty with students who are missing, and are listed on their roster, should contact Student Affairs with any concerns regarding these students.

Student Drop/Add Policies

A student has up until the last add/drop day in each session to drop a course and receive a full refund. If a student decides to drop a course after the last add/drop day, they forfeit any refund. A student can still withdraw from a course up until the last day to withdraw but if this is done after the add/drop window, they will NOT receive a refund and will be required to pay full tuition. Please see below for a list of these dates by session.

Session Add/Drop Time Period Last Day to Withdraw
Session 1 (Formerly Maymester)  May 24-25, 2021  May 25, 2021
Session 2 (Formerly Session A)  June 14-15, 2021  June 15, 2021
Session 3 (Formerly Session B)  July 19-20, 2021  July 20, 2021
Session S The second calendar day after the start of the course Depends on specific course dates
July 20, 2021 (last day to register for an independent study)

 *Blended and online courses are now scheduled within regular sessions and will follow those timelines accordingly.

Students with questions or appeals to regular add/drop/withdrawal windows should be referred to the Office of Records and Registration by emailing recreg@tcnj.edu.

 

Grades Due

Grades will be due in PAWS for each session on the following days:

Session Grades Due in PAWS
Session 1 (Formerly Maymester)  June 14, 2021
Session 2 (Formerly Session A)  July 19, 2021
Session 3 (Formerly Session B) August 23, 2021
Session S 1 week after the end of course as listed in PAWS

 *Blended and online courses are now scheduled within regular sessions and will follow those timelines accordingly.

Adviser Reminders

All faculty and advisers, please keep in mind the following information when speaking with your students about summer session:

  • Undergraduate students may enroll in up to four course units of study during the summer session. Graduate students may enroll in up to nine credits.
  • Students can register for one course within Session 1 (up to 1 unit for undergraduates or 3 credits for graduate students) and up to two courses (up to 2 units for undergraduate students or 6 credits for graduate students) in any other summer session. If a student wishes to register beyond the maximum load, written permission from their academic Dean or Graduate Coordinator is needed. Students should bring that permission to Green Hall Room 112 or email recreg@tcnj.edu.
  • The College reserves the right to cancel courses due to low enrollment. Students are advised to register as soon as possible in order to secure a spot in their course.
  • After the Drop/Add period there are no refunds, meaning neither partial nor full refunds. It is the student’s responsibility to register for and appropriately withdraw from courses.
  • Non-attendance does not constitute a drop or withdrawal. Students are financially responsible for courses not dropped during the drop/add window.
  • Please note that a “Late Registration Fee” of $150 for undergraduate and $125 for graduate students will be applied to any student who has been de-registered for lack of payment and wishes to be re-registered. That student can only be re-registered with an accompanying payment. Re-registration will need to be done in the Office of Records and Registration.

For other student questions please make sure to visit our updated FAQ page which provides answers to many of the most common questions that we receive. You can also direct students to our Dates and Fees page to learn more about session dates, payment deadlines and fees for the summer session.

We thank you for your support and participation in the Summer Session!

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Visiting Students: Summer Registration is now OPEN!
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