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Faculty

Faculty

This site has been created to provide you with accurate and up to date information on topics regarding intersession. We will continue to update this site with more information as it becomes available. If you have any questions, please do not hesitate to contact our office: summer@tcnj.edu.

Summer Programs Advertising

Our office has been actively promoting the Summer Session (along with the Winter Session) to both TCNJ and visiting students at other universities through newspaper and online advertising. We maintain an active presence on our social media pages and attend Admissions and other campus events in order to promote our programs.  In the past, some instructors have asked for lists or rosters of students who have placed the instructor’s course in their PAWS shopping carts but have not yet registered. Instructors have reached out to these students to encourage enrollment. If you would like to request a shopping cart roster, please send an email to summer@tcnj.edu with your course name and number and we will gladly send you an Excel file with this information. As always, we encourage faculty members to self-promote your own summer courses through emails to student listservs or other means.

Pre-College Programs

Our office also offers a variety of Pre-College Programs for high school students entering their junior or senior year. Faculty/staff dependents are charged a discounted rate for program tuition. See our Pre-College site for more details: http://precollege.tcnj.edu/.

Summer Scheduling Grids

Information regarding summer scheduling as well as course grids can be accessed here: http://recreg.tcnj.edu/calendarsandschedules/.

Faculty Contract Process

Faculty Contracts will be entered by the Academic Departments/Schools within the Adjunct Contract System and issued through schools/departments starting February 25th. Important – As has been conveyed through the Dean’s offices and departments, 1 course per contract. Faculty should sign their course contract(s) and return to Summer/Winter Programs (Green Hall 111, summer@tcnj.edu). Please note that this does not include graduate or undergraduate overseas courses, CALC, EOF, and other special summer programs.

If a school/department is trying to create a contract within the ACS and is not seeing the course listed there, it is likely that course was scheduled within PAWS following the last course refresh of the ACS. Please email summer@tcnj.edu with the course information so that we can request a refresh through Enterprise Application. This does not occur automatically.

Schools/departments/faculty should follow the below schedule in order to ensure timely course payment:

Session Contract should be entered by the department, into the ACS, and sent to the faculty member by… Faculty signed contract needs to be received in the Office of Summer Programs by… In order to make the pay dates of…
Session 1 (Formerly Maymester) 4/1/2019 6/7/2019 6/14/2019
Session 2 (Formerly Session A) 5/1/2019 6/21/2019 ½ of pay on 6/28/2019 and the other ½ on 7/12/2019
Session 3 (Formerly Session B) 6/3/2019 7/19/2019 ½ of pay on 7/26/2019 and the other ½ on 8/9/2019
Session S 4/1/2019

(Courses may be added to the schedule later and should be entered/sent as soon as possible. Contracts for faculty teaching independent studies and internships should be entered as soon as student is registered. The last day to add an independent study is 7/23/2019.)

5/24/2019

(Courses may be added to the schedule later and should be entered/sent as soon as possible. Contracts for faculty teaching independent studies and internships should be entered as soon as student is registered. The last day to add an independent study is 8/9/2019.)

Regular courses will be paid biweekly based on meeting start and end dates as listed in PAWS. If class meeting dates are not listed for a course, that course will be paid biweekly for the duration of the summer. Courses run on a special/independent/per student basis will be paid on 8/23/19.

 

 *Blended and online courses are now scheduled within regular sessions and will follow those timelines accordingly.

Faculty Pay Dates

Below please find the faculty pay dates listed by session. If you are signed up to receive direct deposit during the academic year, you will continue to receive this during the summer. If you are not signed up to receive direct deposit, you will need to pickup your paycheck from the Payroll Office, Administrative Services Room 102. Faculty wishing to sign up for direct deposit, who have not yet done so, should follow the instructions on Payroll’s site here: http://payroll.tcnj.edu/understanding-your-paycheck/direct-deposit/.

Session Faculty Pay Date(s)
Session 1 (Formerly Maymester)  June 14, 2019
Session 2 (Formerly Session A)  June 28 and July 12, 2019
Session 3 (Formerly Session B)  July 26 and August 9, 2019
Session S (this includes former Session I-Internships and Independent Studies) Regular courses will be paid biweekly based on meeting start and end dates as listed in PAWS. If class meeting dates are not listed for a course, that course will be paid biweekly for the duration of the summer. Courses run on a special/independent/ per student basis will be paid with Session I courses on 8/23/19.

 *Blended and online courses are now scheduled within regular sessions and will follow those timelines accordingly.

Low-Enrolled Course Notification Process

Deans and Assistant Deans will be sent an email with a list of low-enrolled courses at least 2 weeks prior to a session start date. This will show courses with enrollment of less than 10. If enrollment reaches 10 or more by the response date, then the course can run at full FWH. If the course remains low-enrolled, the school dean maintains discretion to run courses with fewer than 10 enrolled. Please note that courses containing travel components may necessitate earlier cancellation dates. For travel courses arranged through the Center for Global Engagement, please consult CGE for cancellation dates and processes.

Session Email Notification Sent Response from School Needed No Later Than
Session 1 (Formerly Maymester) & any S courses in this time frame  May 1, 2019 May 7, 2019
Session 2 (Formerly Session A) & any S courses in this time frame  May 23, 2019  May 30, 2019
Session 3 (Formerly Session B) & any S courses in this time frame  June 25, 2019 July 3, 2019

 *Blended and online courses are now scheduled within regular sessions and will follow those timelines accordingly.

Class Audit

Faculty with students who are missing, and are listed on their roster, should contact Student Affairs with any concerns regarding these students.

Student Drop/Add Policies

A student has up until the last add/drop day in each session to drop a course and receive a full refund. If a student decides to drop a course after the last add/drop day, they forfeit any refund. A student can still withdraw from a course up until the last day to withdraw but if this is done after the add/drop window, they will NOT receive a refund and will be required to pay full tuition. Please see below for a list of these dates by session.

Session Add/Drop Time Period Last Day to Withdraw
Session 1 (Formerly Maymester)  May 28-29, 2019  May 29, 2019
Session 2 (Formerly Session A)  June 17-18, 2019  June 18, 2019
Session 3 (Formerly Session B)  July 22-23, 2019  July 23, 2019
Session S The second calendar day after the start of the course Depends on specific course dates
July 23, 2019 (last day to register for an independent study)

 *Blended and online courses are now scheduled within regular sessions and will follow those timelines accordingly.

Students with questions or appeals to regular add/drop/withdrawal windows should be referred to the Office of Records and Registration.

 

Grades Due

Grades will be due in PAWS for each session on the following days:

Session Grades Due in PAWS
Session 1 (Formerly Maymester)  June 17, 2019
Session 2 (Formerly Session A)  July 22, 2019
Session 3 (Formerly Session B) August 26, 2019
Session S 1 week after the end of course as listed in PAWS

 *Blended and online courses are now scheduled within regular sessions and will follow those timelines accordingly.

 

Adviser Reminders

All faculty and advisers, please keep in mind the following information when speaking with your students about summer session:

  • Undergraduate students may enroll in up to four course units of study during the summer session. Graduate students may enroll in up to nine credits. Students can register for one course within MayMester (up to 1 unit for undergraduates or 3 cr for graduate students) and up to two courses (up to 2 units for undergraduate students or 6 credits for graduate students) in any other summer session. If a student wishes to register beyond the maximum load, written permission from their academic Dean or Graduate Coordinator is needed. Students should bring that permission to Green Hall Room 112.
  • The College reserves the right to cancel courses due to low enrollment. Students are advised to register as soon as possible in order to secure a spot in their course.
  • After the Drop/Add period there are no refunds. It is the student’s responsibility to register for and appropriately withdraw from courses.
  • Non-attendance does not constitute a drop or withdrawal. Students are financially responsible for courses not dropped during the drop/add window.
  • Please note that a “Late Registration Fee” of $150 for undergraduate and $125 for graduate students will be applied to any student who has been de-registered for lack of payment and wishes to be re-registered. That student can only be re-registered with an accompanying payment. Re-registration will need to be done in the Office of Records and Registration.

For other student questions please make sure to visit our updated FAQ page which provides answers to many of the most common questions that we receive. You can also direct students to our Dates and Fees page to learn more about session dates, payment deadlines and fees for the summer session.

We thank you for your support and participation in the Summer Session!

 

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