This site has been created to provide you with accurate and up to date information on topics regarding intersession. We will continue to update this site with more information as it becomes available. If you have any questions, please do not hesitate to contact our office: firstname.lastname@example.org.
Summer Programs Advertising
Our office has been actively promoting the Summer Session (along with the Winter Session) to both TCNJ and visiting students at other universities through newspaper and online advertising. We maintain an active presence on our social media pages and attend Admissions and other campus events in order to promote our programs. In the past, some instructors have asked for lists or rosters of students who have placed the instructor’s course in their PAWS shopping carts but have not yet registered. Instructors have reached out to these students to encourage enrollment. If you would like to request a shopping cart roster, please send an email to email@example.com with your course name and number and we will gladly send you an Excel file with this information. As always, we encourage faculty members to self-promote your own summer courses through emails to student listservs or other means.
Our office also offers a variety of Pre-College Programs for high school students entering their junior or senior year. Faculty/staff dependents are charged a discounted rate for program tuition. See our Pre-College site for more details: http://precollege.pages.tcnj.edu/.
Faculty Contract Process
Faculty contracts will be issued through the Office of Summer and Winter Programs. Deans /Assistant Deans were provided with a list of the school’s courses to that were in PAWS as of February 5th to share with departments for updates. The Summer Contract Database was then sent to Deans/Assistant Deans for schools to update with FWH, faculty rank, etc.. Contracts will be generated, entered, and signed through the Office of Summer and Winter Programs. They will be sent via email in order of session starting with Maymester. Faculty need to review and sign the contract. Contracts must be signed and returned in order for any further processing (system, payment) to continue. Contracts should be returned to the Office of Summer and Winter Programs by email or interoffice mail. For questions, please email firstname.lastname@example.org.
Faculty Pay Dates
Below please find the faculty pay dates listed by session. If you are signed up to receive direct deposit during the academic year, you will continue to receive this during the summer. If you are not signed up to receive direct deposit, you will need to pickup your paycheck from the Payroll Office, Administrative Services Room 102. Faculty wishing to sign up for direct deposit, who have not yet done so, should follow the instructions on Payroll’s site here: http://payroll.pages.tcnj.edu/understanding-your-paycheck/direct-deposit/.
|Session||Faculty Pay Date(s)|
|Maymester||June 19, 2015|
|Session A||July 2 and July 17, 2015|
|Session B||July 31 and August 14, 2015|
|Session I||August 28, 2015|
|Session S/ BL/ OL||The closest pay date to the last course meeting date as listed in PAWS. For payroll schedule please click here.|
Low-Enrolled Course Notification Process
Deans and Assistant Deans will be sent an email with a list of low-enrolled courses at least 2 weeks prior to a session start date. This will show courses with enrollment of less than 10. If enrollment reaches 10 or more by the response date, then the course can run at full FWH. If the course remains low-enrolled, the school dean maintains discretion to run courses with fewer than 10 enrolled. Please note that courses containing travel components may necessitate earlier cancellation dates. For travel courses arranged through the Center for Global Engagement, please consult CGE for cancellation dates and processes.
|Session||Email Notification Sent||Response from School Needed|
|Maymester & any S/BL courses in this time frame||May 4, 2015||May 11, 2015|
|Session A & any S/BL courses in this time frame||May 26, 2015||June 1, 2015|
|Session B & any S/BL courses in this time frame||June 29, 2015||July 6, 2015|
|Session I||n/a||2 weeks prior to the start of offering|
Please be sure to write to email@example.com by the date indicated to notify the College of any student who is on your class roster but not in attendance (or who is not on your roster but is participating in your class).
This information is important for several reasons. First, in the event of an emergency it enables us to properly locate students during class hours. Secondly, auditing your course roster qualifies the specific courses for which students will be held accountable. This is also a major tool in verifying individual course enrollments and the completion of this process will eliminate complications during the grading cycle. Email reminders will be sent to faculty at the beginning of each session.
|Session||Email Sent||Due Date for Responses|
|Session BL/S/I*||6/2/15||One week prior to start of course|
*If your specific course dates start earlier than this time frame please complete the audit on the second course meeting date.
Student Drop/Add Policies
A student has up until the last add/drop day in each session to drop a course and receive a full refund. If a student decides to drop a course after the last add/drop day, they forfeit any refund. A student can still withdraw from a course up until the last day to withdraw but if this is done after the add/drop window, they will NOT receive a refund and will be required to pay full tuition. Please see below for a list of these dates by session.
|Session||Add/Drop Time Period||Last Day to Withdraw|
|Maymester||May 26-27, 2015||June 8, 2015|
|Session A||June 15-16, 2015||July 2, 2015|
|Session B||July 20-21, 2015||August 6, 2015|
|Session BL/S||The second calendar day after the start of the course||Depends on specific course dates|
|Session I||The second calendar day after the start of the course||July 21, 2015 (also last day to register for an independent study)|
Grades will be due in PAWS for each session on the following days:
|Session||Grades Due in PAWS|
|Maymester||June 15, 2015|
|Session A||July 20, 2015|
|Session B||August 24, 2015|
|Session I||August 23, 2015|
|Session S/ BL||1 week after the end of course as listed in PAWS|
All faculty and advisers, please keep in mind the following information when speaking with your students about summer session:
- Undergraduate students may enroll in up to twelve credits of study during the summer session. Graduate students may enroll in up to nine credits. Students can register for one course within MayMester (up to 1 unit for undergraduates or 3 cr for graduate students) and up to two courses (up to 2 units for undergraduate students or 6 credits for graduate students) in any other summer session. If a student wishes to register beyond the maximum load, written permission from their academic Dean or Graduate Coordinator is needed. Students should bring that permission to Green Hall Room 112.
- The College reserves the right to cancel courses due to low enrollment. Students are advised to register as soon as possible in order to secure a spot in their course.
- After the Drop/Add period there are no refunds. It is the student’s responsibility to register for and appropriately withdraw from courses.
- Non-attendance does not constitute a drop or withdrawal. Students are financially responsible for courses not dropped during the drop/add window.
- Please note that a “Late Registration Fee” of $150 for undergraduate and $125 for graduate students will be applied to any student who has been de-registered for lack of payment and wishes to be re-registered. That student can only be re-registered with an accompanying payment. Re-registration will need to be done in the Office of Records and Registration.
For other student questions please make sure to visit our updated FAQ page which provides answers to many of the most common questions that we receive. You can also direct students to our Dates and Fees page to learn more about session dates, payment deadlines and fees for the summer session.
We thank you for your support and participation in the Summer Session!